What’s with the rules?

May 16th, 2012

I read a LinkedIn post on the frustration we have all felt dealing with the never-ending list of rules and regulations for trade shows.  I believe the post even asked, what is with all these rules?  Let me share some of my thoughts on that subject.

No room for interpretation. Let’s be honest – people like to ‘interpret’ rules in a way that benefits them.  I can say that I have bent the rules to get 6 more inches on my structure and block a competitor’s sign – and I have seen the error of my ways. With years of experience in dealing with exhibitors’ behavior, and having a written document, they are setting up expectations of the inflexibility that comes around trade shows.  And it is a necessity, due to the next point I will make.

Common sense is not so common.  Or in other words, people are not always bright.  The worst part is we do not, as a society, hold people accountable for obtaining knowledge.  That is why a cup of hot coffee has to say HOT – contents will burn.   They have to have endless lists of rules that seem obvious because attendees will blame the convention center for not informing them.  And so there is no question as to what is expected, the rules are listed so you cannot say ‘I didn’t know it.’

Level playing field.  One final item is to ensure that there is a level playing field for all attendees.  I know I would certainly run amuck trying to get the best space and as much signage as possible in my booth.  By establishing fair and standard ground rules, we all have to stay within those boundaries if we want to play.  I have seen one booth nearly shut down because they didn’t adhere to the rules and they initially refused to adhere to them.  By exhibiting and paying your fee, you are agreeing to a contract with the convention center and all the other attendees there – that you will accept and abide by those rules and regulations.

    So, be happy that the rules exist.  I would hate to be an attendee in the late 1800’s where anything was fair game and you can have a booth today and have a burnt down pile of dust tomorrow.   It is what keeps our trade shows a fun and pleasant experience for all.

    Lisa Apolinski is a writer and blogger, and has had the pleasure of being a trade show manager for over 11 years.  She currently lives in San Diego, close to the convention center.

    Your 2012 plan

    May 14th, 2012

    I hate to break this to you, but I am going to – it is nearly the half way mark for 2012.  I hate to ask this, but I am going to – when is the last time you reviewed your 2012 strategy?  Remember that strategy you probably worked for months on in Q4 of 2011?  Yeah, that one…

    If you have not done it yet, you need to pull that out and see where you are in terms of what you set out to accomplish for 2012.  Hopefully you have some tactics that went along with each of your strategies.  And hopefully the strategies are something you know like the back of your hand, and have been adding them to everything you have done for the year.

    Let’s see how you can check yourself and make sure you are on track:

    First, look at the big picture – what were the three or four strategies you had decided to undertake for 2012?  How were these strategies tied into your sales department strategies and your overall company-wide strategy?  How are they tied into those strategies now that you are mid-way through your year?  Has anything changed where you need to realign yourself with the overall strategy?  Things do change and aligning yourself now will help you achieve the company’s goals and show you are nimble when it comes to where the company is going.

    Next, review what tactics you were hoping to achieve and do a comparative analysis to where you are to date.  Some items you have completed, I am sure.  Some items you have on tap to achieve in the latter half of the year.  Some items you have had to table completely due to unforeseen circumstances, and some items you are behind on (and now is the time to note that and why so you can get extra resources to hit them if they are critical to your strategic plan).  This is also the time to review resources and of course, budget.  Can you ask for an incremental spend to hit your strategies and help hit the overall company goals?   If you can, now is the time to do it and get that final push to the end of the year.

    You have reviewed where you wanted to go and where you currently are.  What is left?  Sharing this information with your team and with your executives, so they too are ‘in the know’.  It is also a good time to remind people about that marketing strategy and what you wanted to accomplish for the year, as well as any new initiatives/direction (I got thrown a social media strategy on my plate that I wasn’t expecting, so I have added that in so my team, as well as my executive committee, know what extra work we are doing).  Since you are the driver of the strategy bus, point out any detours and how that will affect your arrival time, as well as any good advances along the way.   This is also the time to get a renewed alignment from your team to the strategies you have developed and started to implement.

    Yes, we are at mid-year.  Don’t panic!  Take the time to review and check your alignment and readjust as needed.  You can feel good about what you have done and refocus on what you need to do, which will get you to the end of the year.

    Lisa Apolinski is a writer and blogger, and has had the pleasure of being a trade show manager for over 11 years.  She currently lives in San Diego, close to the convention center.

    Greetings from Dubai

    May 14th, 2012

    LinkedIn is great – it gave me the opportunity to network with a trade show designer in Dubai.  I was able to speak to Jijesh Sivan on his take of our industry from his side of the world.

    LA:  How did you get into trade shows and what training did you have?

    JS:  After my studies, I was doing some freelance projects for exhibition and trade show events. Later I joined a company in Dubai as a Creative Designer. Along with my design work I spent some time in production to understand the technology and possibilities, and I got a chance to supervise the stands at the site. For the past two years, I have been helping clients make their vision a reality. I have also done my own stands with leading exhibition production companies in U.A.E and abroad. As a designer, I need to know how suppliers and the design work together to come up with the best solution for my client.

    LA:  Do you see trends emerging in the Middle East for using these materials?

    JS: We create quite a few modular and custom made booths for the exhibitors. In the last year at the Gitex Technology Show, we produced an Octanorm Shell-Scheme stand, and for the Arab Health Show we made the same material booth for the Canada Pavilion.

    [For those of you unfamiliar, Octanorm is a shell scheme booth made from aluminum.  It is great for a last minute booth display.  You can build your shell into various sizes, and quickly affix graphics to it as needed.  Plus the material is very light weight, great for shipping, installation and dismantling.]

    Octanorm Graphic

    In terms of trends in the Middle East, we have clients who want a customized booth with Octanorm Shell-Scheme.  The Octanorm booth is a lower budget stand that we can provide the client to give them a good cost option, and the production and installation is quite fast compared to other options.

    LA:  Do you see certain trends happening in booth sizes (getting bigger or smaller), use of vertical space (double decker structures) and graphic design?

    JS: We are seeing not only use of the stand itself for graphic display, but a strong move to hanging signage.  And customized graphics are quite prevalent.

    LA: Any predictions in graphics and materials as we finish up 2012 and move into 2013?

    JS: Watch for new trends like 3D lamination and carpet graphics, LED lighting and other lower cost materials – client want to have the best show possible and still stay well within budget.

    Hopefully I can see these trends for myself – and I have even more of a reason to visit Dubai.

    Lisa Apolinski is a writer and blogger, and has had the pleasure of being a trade show manager for over 11 years.  She currently lives in San Diego, close to the convention center.

    One of Sivan Designs for Dubai

    One of Sivan Designs for Dubai

    From the show floor

    From the show floor

    Cirque du Soleil your next show

    May 7th, 2012

    I saw the newest Cirque du Soleil show, Totem, over the weekend.  Of course, I knew I was in for a treat, but I also sat next to a young man who said this was his twelfth show – he and his grandmother go every year as tradition.  Wow – can you imagine if your customers attended your booth with that regularity and commitment?

    Which got me thinking:  what can you learn from Cirque du Soleil that you can apply to your next show?

    1.  Start the show before the show starts.  Cirque doesn’t wait until the show starts to start the show.  They have their ‘clowns’ out and about, acting and interacting with the audience before the show begins.  This is true for your staff members.  They can interact and start engaging show attendees long before the show opens, not only with communication before the event, but opportunities that my arise from seeing attendees in the hotel, restaurant, bar, etc.  Have your sales staff keep their eyes open and not miss opportunities to nurture relationships.

    Under the big top

    Under the big top

    2. Their passion is obvious – and contagious.  The performers in a Cirque show are clearly the best and are passionate about what they do, which is why their performance does more than just entertain.  I know you can think off the top of your head a few key booth staff members who are truly passionate about what they are bringing to the show.  Don’t miss out on taping into that passion for both your staff (to inspire) and attendees (to engage).  If several members of your staff bring their A game, the rest of your staff will work that much harder to keep up.  That will make each trade show a memorable one.

    3.  Set the scene.  Cirque does a great job setting the scene with their stage, venue and storyline.  When you plan your booth, are you really working out the scene you want set, or are you going through the motions?  Each trade show has the potential to be your best show ever, and having the right backdrop makes a big difference.  It doesn’t have to be so complicated or over-the-top.  You can do alot with a really good booth set up, graphics and technology.  You just have to take the time and put in the effort to get there.

    4.  Make the experience memorable.  If you can say anything about a Cirque show, you can certainly say that the experience is completely memorable.  Every single item in the show is set to be exciting and something you can take away as good entertainment.  The same standard should be set for your trade show.  Displays should be engaging, demonstrations solid and interesting, and technology used to help develop the total experience.  You do not want anyone to pull out a business card or one of your brochures, and not remember what they saw.  Now, this does not mean hiring the Chicago Luvabulls to dance in your booth (which I agree, you will remember, but I cannot even remember the company that hired them, and it was just a few years ago).  This means having each of your booth elements work in tandem to drive home your message and the overall experience.  Don’t do random here.

    5.  They don’t repeat.  Each Cirque show is different.  They could repeat the same ones, but the idea is that you have a limited amount of time to experience that particular show.  If your attendees think they are going to see the same thing as last year, and the year before that, why should they bother to stop by?  I have an issue with doing the same booth set up, let alone the same tired demonstrations.  If you are planning things out (yes, you need to plan), you should be able to ‘up the anty’ on your booth and demonstration.   Mix it up so that it stays fresh, and your attendees are kept wondering what you are doing next to showcase your products and services.

    Take a few pointers from Cirque – and make your next trade show a great experience for you and your attendees.

    Lisa Apolinski is a writer and blogger, and has had the pleasure of being a trade show manager for over 11 years.  She currently lives in San Diego, close to the convention center.